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Facilities Coordinator

📁
Business Support
📅
19000075 Requisition #

Job Purpose

 

Intercontinental Exchange it looking for a full time facilities coordinator for our Church Street location.


Responsibilities

  • Responsible for general office appearance
  • Conference room maintenance; checking room calendars for meeting schedules. Handle room set up, breakdown and special requests
  • Identify and coordinate office repair needs
  • Responsible for receiving supply deliveries, maintaining pantry and copy room supply levels, and organization of pantries and copy rooms
  • Hands on position including physical components such as moving pieces of office furniture
  • Assist with catered breakfast & lunch deliveries- including beverage set ups
  • Cover for reception desk
  • Assist with execution of employee moves
  • Oversee facilities vendors in offices, coordinate access when needed
  • Assist with setup of large meetings and events
  • Ensure that facilities problems are identified and repaired quickly, will ensure that building management is delivering quality services Daily routine inspections of the premise to determine repair work requirements.
  • Responsible to pick-up all outbound USPS mail and FedEx packages and drop-off daily
  • Respond to building emergencies as needed
  • Ability to work overtime as needed.
  • Keep conference rooms tidy and organized
  • Taking inventory, ordering supplies/snack foods
  • Miscellaneous tasks and special projects as needed
  • Role includes lots of walking the space and use of stairs


Knowledge and Experience

  • 2+ yrs of facilities experience
  • Proactive, forward-thinker, multi-tasker, and problem-solver, whose thinking isn't bounded by 'status quo' but can come up with creative solutions and possibilities, along with having common sense.
  • Ability to comfortably lift, push, pull, or drag 50 lbs. or better on a frequent basis.
  • Ability to think on your feet and not easily flustered, befuddled, or overwhelmed.
  • Extremely organized, efficient, reliable, flexible, and communicative.
  • Knowledge of basic computer skills (Microsoft Outlook)
  • Excellent people skills and communication skills.
  • Strong organizational skills with the ability to prioritize and multi-task.
  • Willingness to take initiative and resolve problems.
  • Have the ability to be spontaneous and handle last minute tasks.
  • Ability to work well independently within a fast paced, dynamic, deadline oriented environment.
  • Must be customer service oriented.
  • Strong organizational, follow-up, and time management skills.


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