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📁
Business Support
📅
19000636 Requisition #
Job Purpose

The IntercontinentalExchange is looking for a highly organised and detail oriented team member to coordinate the activities of the Human Resources generalist team within our rapidly growing organization. The Human Resources Coordinator will provide critical support to the HR team in various areas of Human Resources including but not limited to:  onboarding, employee relations and benefits. This position will be fast paced and administratively intensive.  The ideal candidate will be naturally precise in regards to detail and consistency, have the ability to handle many ongoing tasks and projects, work closely with team members, as well as work at a high level independently.

Responsibilities
  • Coordinate with the recruitment team to manage the smooth onboarding of new employees
  • First point of contact for new employees within the generalist HR function
  • Manage and deliver day one employee inductions
  • Maintain and update employee files, including electronic and hard copy filing systems
  • Maintain and update internal HR process tracker
  • Collaborate with our global HRIS (‘Human Resources Information System’) team to ensure timely upload of employee change requests, headcount requisition requests and other changes to our HRIS
  • Prepare and distribute applicable interdepartmental reports, including absence management, exit interview and headcount reports and starter/leaver reports on a weekly/monthly basis
  • Prepare Human Resources related management reports
  • Maintain and distribute organization charts
  • Assist with maintaining immigration documentation and processes
  • Manage and coordinate the probation process and prepare probation documentation
  • Manage the Human Resources inbox, triaging large volumes of employee requests; handling these autonomously when possible or directing to the appropriate HR business partner (‘BP’) or team
  • Preparation of employment paperwork including job change documentation, references resignations etc
  • Support the payroll and benefits team, specifically managing our new starter gift inventory and long service award program
  • Maintain and update version control on HR policy and procedural documents
  • Support HR BPs in employee relations matters, grievance, disciplinary etc
  • Support Ad hoc projects, and provide administrative support as necessary to the generalist team and Head of Department
Knowledge and Experience
  • Bachelor’s degree or equivalent preferable
  • Strong execution skills and acute attention to detail
  • Highly organized with effective time management skills
  • High level of proficiency in Microsoft Excel and Word, Powerpoint
  • HRIS system experience is desirable
  • Have a positive approach to all aspects of the role - flexible with changing requirements and have a 'can do' attitude
  • Must have strong interpersonal skills and communications skills to work with internal and external groups in a productive and professional manner
  • Able to deliver effective results and work to tight deadlines
  • Must be reliable, responsible and able to handle highly confidential information with discretion
  • Team player - willing to provide support and leverage across the entire team when needed

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